Nguyen Studio Privacy Policy
At Nguyen Studio, we are committed to safeguarding your personal information. Below you can read more about how we process your personal data, the purposes behind this processing, and the rights you have when your data is handled.
Purpose of Processing Personal Data
Your images and personal information are stored and processed by Nguyen Studio to carry out work related to the studio’s operations and associated services. Photographs of you taken by Nguyen Studio, as well as any information you have provided, are processed in accordance with applicable data protection laws. In cases involving portrait photography or shoots that require consent, Nguyen Studio will obtain explicit permission from individuals featured in the images.
Nguyen Studio enters into data processing agreements with all third-party service providers used—whether for image editing, storage, or website hosting—to ensure compliance with data protection principles. In exceptional cases, Nguyen Studio may be legally required to disclose information to authorities, insurance companies, banks, or others, provided they have a legitimate basis for requesting access.
Nguyen Studio retains the copyright to all images taken by the studio. These images may not be used without prior agreement, and Nguyen Studio must always be credited when images are used by arrangement.
Categories and Sources of Personal Data
We collect contact information such as name, address, email, and, if relevant, company affiliation. Nguyen Studio only processes personal data that you yourself have provided, or that has been supplied by a company with whom Nguyen Studio has entered into an agreement. We store and use only the data necessary to perform the agreed tasks and to comply with legal or documentation requirements from relevant authorities.
Recipients of Personal Data
Personal contact information is not shared with third parties unless this has been explicitly agreed with you or is required due to a legitimate legal claim, as outlined above.
Data Retention
Portraits and other images requiring consent, and to which Nguyen Studio holds copyright, are stored in our archive for up to five years and are then permanently deleted.
Access to Your Data
You will always be informed in advance when your data is processed or images of you are stored. If you suspect or know that Nguyen Studio is processing your personal data, you have several rights regarding this processing. These rights are listed below. To exercise your rights, contact us at kyn@nguyen-studio.com. Nguyen Studio will first verify your identity before allowing access or changes to the data or images. All inquiries will be handled within a reasonable timeframe, and no later than four weeks after receipt. If a longer response time is required, you will be informed accordingly.
COOKIE POLICY
What is a cookie?
A cookie is a small data file that is stored on your computer, tablet, or mobile device. It is not a program and cannot cause harm.
How our website uses cookies
Cookies are essential for certain website functionalities. They also help us understand your visit, enabling us to continuously optimise and tailor the website to your needs and interests. For instance, cookies can remember if you’ve visited the site before. Overall, cookies are part of the service we offer, helping us display the most relevant content for you.
How long are cookies stored?
The duration a cookie remains on your device depends on when you last visited the website. Once a cookie expires, it is automatically deleted. The lifespan of all cookies used on our site is outlined in our detailed cookie policy.
How to reject or delete cookies
You can always refuse all cookies—including third-party cookies—by adjusting your browser settings on your computer, tablet, or phone. The location of these settings depends on the browser you use. Note, however, that refusing all cookies may result in some website features or services not functioning properly, as they depend on cookie usage.
How to delete cookies
Previously accepted cookies can be deleted at any time. The process depends on your browser (e.g. Chrome, Firefox, Safari) and device (e.g. mobile, tablet, PC, Mac). It is typically found under Settings > Privacy and Security, but this may vary. What device/browser are you using? Click the relevant link below:
Consent Management
You can change your consent by deleting cookies from your browser.
Please note: If you use multiple browsers, you must delete cookies in each of them.
Statistics
We collect information about how you interact with the website, including how often you visit and which pages you view. This helps us optimize design, usability, and the effectiveness of the site. We also use this data to deliver personalized content and perform market analysis.
Service provider: Squarespace
Purpose: To collect information about users and their activity on the website for analytical and reporting purposes.
YOUR RIGHTS
Right of Access
You have the right to request access to the personal data Nguyen Studio processes about you. This includes both the types of data and photographs stored, and their purpose. If you request access to photographs of yourself, you will be provided with digital access to view them online. As a general rule, you are not entitled to receive physical copies or high-resolution digital versions of the images.
Right to Object
You have the right to object to the processing of your personal data if you believe it does not align with the purposes stated in this privacy policy or in a consent you have given. Nguyen Studio will assess the validity of each objection on a case-by-case basis.
Right to Rectification
You have the right to request correction of inaccurate or incomplete personal data, provided the inaccuracies have an impact on the processing.
Right to Erasure
You have the right to request deletion of your personal data and images if they are no longer necessary for the stated purposes, if you withdraw your consent, or if the processing is unlawful. However, this right is not absolute. Some data may be retained due to legal obligations or if Nguyen Studio has a legitimate interest in continued storage. In cases where processing is based on legitimate interest rather than consent, a balance will be assessed between that interest and your request for erasure.
Right to Data Portability
You have the right to receive your personal data in a machine-readable format. This applies only to data you have provided to Nguyen Studio. If you wish to obtain your images, they may only be used for private purposes, as Nguyen Studio retains the copyright. Commercial or public use of images requires prior written permission from Nguyen Studio.
Right to Withdraw Consent
When Nguyen Studio photographs individuals, this typically happens on the basis of consent obtained through the Photoconsent platform. You may withdraw this consent at any time. Nguyen Studio may still retain data that is required for documentation purposes by authorities, insurance providers, banks, or others with legitimate access.
Right to Lodge a Complaint
If you have any questions or wish to file a complaint about Nguyen Studio’s handling of your personal data, you are always welcome to contact us. You also have the right to file a complaint with the Danish Data Protection Agency (Datatilsynet), which oversees compliance with data protection law in Denmark. Complaints can be sent through this link.